Enrollment Form

It is important that the JCPS Enrollment Form (both sides) be completed and returned to the office by the end of the first week of school. In case of illness or emergency, the information on the Enrollment Form is used to contact parents/guardians or relatives. Information on the form must be accurate and up to date. If a student’s address or telephone number changes during the school year, notify the school immediately.

Enrollment Requirements

Field staff follow strict guidelines for maintaining immunization and enrollment requirements as mandated by the district and state.

Required Health Records

Students are required to have records of immunizations, preventative healthcare exams, dental exams, and vision exams on file in the school office. The requirements for each type of exam are detailed below. It is important to note that students who do not have required medical paperwork on file may be excluded from attending school.

Immunizations: A valid immunization certificate must be on file in the school office within two weeks of a student’s enrollment in school. Forms relating to exemptions from immunization requirements are available in the school office. Immunizations and exemptions must be reported on the state-required forms and must be kept current.

Preventative Healthcare Exam: A current preventative healthcare exam (physical) form must be on file in the school office within two months of a student’s enrollment in school. As required by KAR, the exam must have occurred within one year prior to the student’s initial admission to school and again upon entry into sixth grade. The results of the examination must be reported on state-required forms.

Dental Exam: A dental screening or examination is required for 5- and 6-year-old students enrolling in JCPS. The results of the screening or examination must be reported on state-required forms and are due to the school office no later than January 1 of the first year a student is enrolled in the district. This is a one-time requirement.

Vision Exam: A vision examination performed by an optometrist or ophthalmologist is required for 3-, 4-, 5-, and 6-year-old students enrolling in JCPS. The results of the examination must be reported on state-required forms and are due to the school office no later than January 1 of the first year a student is enrolled in the district. This is a one-time requirement.

Birth Certificate

A certified copy of a student’s birth certificate is required to be on file in the school office.

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records.

• Parents have the right to inspect and review all student education records maintained by the school. If you need copies of your child’s records, please contact the school office to make the request. We ask that you provide at least 24 hours’ notice. You will be asked to sign a Records Release Form at the time you pick up the records.

• Parents have the right to request that a school correct records they believe to be inaccurate. All such requests should be made through the principal.

• Schools must have written permission from the parent in order to release information from a student’s education record. This does not include the release to school officials/ teachers or to comply with a judicial order or subpoena.

Noncustodial Parents

All noncustodial parents have the right to review records, request parent conferences, and pick up their child from school. The only exception is when a court order states otherwise. It is essential that official, updated custody papers are kept on file in the school office if such paperwork exists.