The Workplace Accommodations Office supports employees and applicants with disabilities by processing requests for reasonable accommodations and offering guidance throughout the process, including providing necessary information and forms.
Human Resources Employee Services
Workplace Accommodations
Workplace Accommodations
VanHoose Education Center
3332 Newburg Road,
Louisville, KY 40218
The Workplace Accommodations is located on the second floor of the VanHoose Education Center.
Monday–Friday
7:30 a.m.–4:30 p.m.
Americans with Disabilities Act (ADA) & Americans with Disabilities Amendments Act (ADAAA)
The Americans with Disabilities Act (ADA) and the Americans with Disabilities Amendments Act (ADAAA) are federal laws that require employers to provide equal opportunities to individuals with disabilities and, when needed, to provide reasonable accommodations to applicants and employees who are qualified for a job, with or without reasonable accommodation, so that they may make an application for a job and/or perform the essential job duties of the position.
Pregnant Workers Fairness Act (PWFA)
The Pregnant Workers Fairness Act (PWFA), which is administered and enforced by the EEOC, requires covered employers to provide reasonable accommodations for employees with known limitations related to pregnancy, childbirth, or related medical conditions, unless the accommodation will cause the employer an undue hardship.
Kentucky Pregnant Workers Act (KPWA)
The Kentucky Pregnant Workers Act (KPWA) applies to “related medical conditions” that must be reasonably accommodated, absent undue hardship to the employer, including lactation and the need to express breast milk for a nursing child.
PUMP Act
The PUMP Act is a law that provides reasonable break time and a private, non-bathroom space for lactating employees to pump milk during the workday.
Workplace Accommodations Procedures
Request an Accommodation
The Workplace Accommodation Office will work closely with employees throughout the accommodation process.
Process Overview
Request form from Workplace Accommodation Committee
Provide Workplace Accommodation form to treating provider
Committee will review the workplace accommodation form submitted by the treating provider.
Committee may need clarification from employee, provider and/or administrator
Committee will communicate the decision to the employee
Recertification of the accommodation as needed
Employees
Qualified applicants and employees with disabilities are covered under the ADA, which means you will provide an equal employment opportunity as applicants and employees without a disability. The ADA defines a disability as a physical or mental impairment that substantially limits a major life activity.
Administrators
As supervisors, you are often the first to learn of situations in which an accommodation would be advisable. No “magic” words are required. Any statement that lets a supervisor know that an employee is having issues performing their job can be sufficient. Therefore, it is your responsibility if an employee is sharing information regarding needing assistance or having difficulty performing the functions of their job to inform them to contact Workplace Accommodations at (502) 485-6788 or jcps.workplace-accommodations@jefferson.kyschools.us.
Your Responsibilities A Supervisor
Know how to request an accommodation
Listen when employees ask for assistance or mention concerns
Don’t accommodate an employee with restrictions without guidance from the Workplace Accommodations Committee
When contacted about an accommodation, share openly about division/department operations
Understand that a qualified employee may be placed in your division/department
Follow accommodations given as prescribed
When in doubt, call the Workplace Accommodations Committee at (502) 485-6788